Cinosam Club Minutes October 5th, 2024
- Meeting called to order at 9:06AM by President, Tim Vescio
Attended by Board Members: John Klauck, Julie Carroll, Heather Thompson, Mary
Dykes, Ed Koehler, Kelsey Peterson, Sylvie Letts, Mark McDonald, Blair McKibbon,
Marc Kmecik, Jim Thomson
Board Members not in Attendance: Mary Jo Ohlin
A quorum was confirmed - Board Meeting Minutes
Minutes from the September 7th, 2024 Annual Meeting were reviewed by the Board.
Motion to approve was made by Sylvie Letts and seconded by Kelsey Peterson.
Motion carried. - Boat Captains Dock Replacement Report:
Boat Captains Kelly McClintock and Heidi Streit presented a Boat Committee
recommendation for Cinosam Dock Replacement document for the Board’s
consideration.
The document included 4 separate Exhibit Estimates of costs for dock repair –
spread over a 5-year period. Further matrixed by:
Maintenance free or cedar top materials; and
a slip count of the current 32 slips; and
a proposal to add 8 slips for total of 40 slips.
With dollar amounts built on the previous month’s Board Budget 2 Scenario
where the boat slip lease fees would increase to $1000/yr
Cinosam Club currently has 1800 linear feet of dock. They shared their plan would
be to start replacing the most deteriorated dock sections, first, and work toward
100% replacement at the end of the 5-year period.
Trevor Kampen (current dock/lift management vendor) was also present and spoke
about the condition of the docks, the pros and cons of the various materials at each
of the docks, and how, in his opinion, the various Outlots and Round Lake could
support more slips.
He noted that he has been the dock/slip vendor for the Club since 1996 and the
docks have been replaced four times during his tenure.
Treasurer’s Report
Julie Carroll presented the Cinosam Monthly Financials – 2024 September YTD.
Revenue is favorable to Budget at $29,972; Budget is $29,750
Expenses are favorable to Budget at $29,722; Budget is 29,750
Net income: $250
Cash $13,125
Estimated additional 2024 Expenses totaling $4,524
It was noted that for 2025 budget planning, to continue to meet the financial
obligations of the Club, the Board must propose to increase the Club Fees and Boat
Slip Lease Fees.
After much discussion and many questions, and based on the two 2025 Budget
Scenarios presented at the September Board Meeting, three separate voting actions
were proposed.
Motion to approve the Budget Scenario #2, including a proposal to increase the Club
Fees to $150 and Boat Slip Lease Fees to $1000, annually, made by Sylvie Letts and
seconded by Jim Thomson. Motion carried.
Motion to approve the addition of 1 covered lift slip on Round and a trial of 7 Sea Leg
spots: 1 on Outlot 1 North; 1 on Outlot 1 South; 1 on Outlot Lot 2; 4 on Round Lake,
made by Blair McKibbon and seconded by John Klauck. Motion carried.
Motion to approve a separate proposal of increasing the Boat Slip Lease Fee by an
additional $1365 to cover dock replacement, based on the 5-year dock replacement
plan, but TO BE REASSESSED EVERY YEAR, made by Mark McDonald and
seconded by Julie Carroll. Motion carried. Marc Kmecik opposed.
It was agreed that any lessee of a new spot, added for Sea Legs, must sign a waiver
stating they are aware this is a trial basis, only.
A third column will be added to the Boat Slip Wait List to track the Sea Leg lessees,
in the event the trial does not work out.
The parameters of the Sea Leg trial will be discussed at the next board meeting.
- Old Business
a. Electronic payments – Zelle
Julie Shared an informational hand out on Zelle.
A link to the payment site will be placed on the Cinosam Club.org site and the QR
code will be placed on the Bulletin Board.
a. Communication
Cinosam Club Facebook site and posting
Sylvie and Kelsey have confirmed that this is set-up as a Business site;
people cannot post directly on a business site
First, create a post on your own site and tag Cinosam Club and
it will show up on the Cinosam Club Facebook site
Text/Email Blast Communication – Many thanks to Heidi and Kelly for
setting this up and using it. It is a very effective tool for communication blasts. - New Business
Questions
a. Sylvie brought a few questions forward for clarification.
i. Are our Board meetings always open to the membership? Or should
we consider a mix of open and closed meetings?
Yes – the Board meetings are always open to the Club membership.
Topics from Non-Board members should be submitted in writing to
the President or a Board member, in advance.
ii. Should we invite the membership to create committees and if we do
then we should have at least one board member on the committee?
Having a Board member on a Committee is not required, since all
Committee work is brought to the Board for consideration and
voting action.
iii. Should we have a special meeting with the board and take a look at the
bylaws to update?
Yes. The Bylaws need to be assessed for revisions.
- Committee reports
a. Boat –
Kelly and Heidi presented a Cinosam Club 2025 Calendar draft capturing
pertinent information regarding Dues and Boat Slip Fees due dates, Club
activities, Board Meeting and Annual Meeting dates, Boat Slip Lessee specific
dates, etc.
Discussed the continued non-use of boat slip by one lessee on Round lake.
The Captains will follow-up with that individual.
It was noted that the Boat Regulations also need to be assessed for revisions.
b. Parks
a. Tim shared that the Von Maur family planting trees in Gull Lake Park will be
planned for the Spring - Next Meeting
2025 Proposed Meeting Dates
May 3 rd
June 7
July 5
August 2 Annual Meeting
September 6 - Adjournment
Motion for adjournment made by Sylvie Letts and seconded by Julie Carroll. The
meeting was adjourned.
Respectfully Submitted by Heather Thompson
