Board Minutes 06-29-2024
Cinosam Club Minutes June 29th, 2024
- Meeting called to order at 9:10AM by President, Tim Vescio
Attended by Board Members: Mark McDonald, Julie Carroll, Heather Thompson,
Blair McKibbon, Mary Jo Ohlin, Mary Dykes, Ed Koehler, Marc Kmecik
Board Members not in Attendance: John Klauck, Kathy Becker, Sylvie Letts
A quorum was confirmed - Board Meeting
Minutes from the June 1st, 2024 Board Meeting were reviewed by the Board. Motion
to approve was made by Mary Dykes and seconded by Marc Kmecik. Motion carried. - Treasurer’s Report:
Julie Carroll noted that out of the 60 2 nd Request/Reminder letters that were sent,
five payments have been received to date; that covers the cost of the mailing. It was
noted that more are being received, daily. Julie will compile a final list/mail merge of
Club Members to Heather, during the second week in July, in support of the Annual
ballot mailing. Heather will prepare the ballots, including the candidates background
information. Heather will notify the Board when the mailing goes out.
Julie presented the:
Cinosam Monthly Financials – 2024 June
2024 YTD Income Statement:
Revenue $28,300
Expenses $24,084
Net Income $4216
Cash $17,091
It was noted that she is still in the process of reconciling everything and will bring a
2025 Proposed Budget to the Annual Meeting for Board review and voting action.
Motion to accept the Cinosam Monthly Financials – 2024 June; 2024 YTD
Income Statement as presented made by Heather Thompson and seconded by Ed
Koehler. Motion carried. - New Business
Verna Thompson stated she had a bid for $1900 for removal of a tree at the Round
Lake Park. The Board requested that she forward the bid to them. It was noted that
the Board has no plan to have the tree removed at this time. - Committee reports
Boat Committee
Boat Slip Waiting List
Mark McDonald gave an update on the status of annual dues payment for
an individual that appeared to be unpaid when in fact he reached out to
them and was able to confirm that timely payment was sent and received.
Julie will ensure the spreadsheet reflects this.
Chris and Kelsey Peterson attended and raised an issue they had regarding
their Boat Slip Wait List position when the new Boat Rules were passed
and they were unaware they had to pay the $100. to be on the List. Due to
their non-payment, they lost their position. Once they were aware, and
paid, they were placed on the bottom of the List. The Board discussed their
issue and agreed to research what position they were in at the time this
occurred and restore it. Heather will work on this and bring the changes
back.
The Boat Committee welcomed Mark McDonald to join the Committee.
Thanks to Mark for his commitment to reaching out to Club members and
being good at networking in the community.
Tim Vescio shared that he is still working with the replacement for
management of the Round Lake Boat docks and lifts
o If Tim is unsuccessful in securing his current contact, Chris
Peterson shared that he was a contact
Boat Slip Layout
This was updated. Heather will send the updated document to the Board and
Boat Committee
Tim noted that he has extra boards for dock repair.
Parks/Maintenance
It was clarified that the $1500 bid for replacing the split rail fence facing Gull Lake
was approved last year and remains in place. The Board rediscussed that the price
will be higher now, but it is still supported. Mary Jo will follow up with Tom on
current costs. The old fencing will be saved for use in other areas, including Round
Lake Park
Many thanks to Mary Dykes for all her work in staining the swing set and cleaning
up the overgrowth on the Gull Lake beach. She inquired whether the dock benches
required similar maintenance; Mary Jo will follow-up with Tom.
o Mary will also paint the north and south facing fences
Gull lake Park lawn maintenance is still being funded by the Von Mauer family.
Many thanks to them for their continued generosity to this community.
Von Mauer benches – Marc and Blair will get them secured back in place.
It was noted that the wood framing, which previously held wood chips, at the
landing spot on top of the steps to the lake at the Gull Lake Park are trip hazards.
The Board agreed they should be removed and will assess, further.
- Old Business
Election
Board Positions
John Klauck and Blair McKibbon will re-run for their 3-year terms
New candidates are being finalized, including those that will be identified at
the Election table at the 4 th of July Celebration
Board Officer Positions
President: Tim Vescio will re-run
Vice-President: Mark McDonald will re-run
Treasurer: Julie Carroll will re-run
Secretary: Heather Thompson will re-run
Noting that we have three 3- year term positions open and one 1- year term
position open, The historical approach was shared
The top three candidates in vote ranking, get the 3-year terms
The fourth candidate in vote ranking, gets the 1-year term
July 4 th Celebration
Many thanks to the Whitehead family and Mark Elson for the huge amount of
work and continued support they put forth to make this event a success.
Planning, set-up, food, prizes, etc.
We could not do this without them!
- Next Meeting -Annual Meeting August 3 rd , 2024
2024 Meeting Dates
September 7th
2024 Celebration Date
Oktoberfest TBD - Adjournment
Motion for adjournment made by Heather Thompson and seconded by Marc Kmecik.
The meeting was adjourned at 10:10 AM.
Respectfully Submitted by Heather Thompson
