Cinosam Club Minutes September 7th, 2024
- Meeting called to order at 9:04AM by President, Tim Vescio
Attended by Board Members: John Klauck, Julie Carroll, Heather Thompson,
Mary Jo Ohlin, Mary Dykes, Ed Koehler, Kelsey Peterson , Sylvie Letts
Board Members not in Attendance: Mark McDonald, Blair McKibbon, Marc
Kmecik, Jim Thomson
A quorum was confirmed - Annual Meeting Minutes
Minutes from the August 3rd, 2024 Annual Meeting were reviewed by the Board.
Motion to approve was made by Mary Jo Ohlin and seconded by Heather Thompson.
Motion carried. - Treasurer’s Report:
Julie Carroll presented the two Cinosam Budget Scenarios for 2025.
Julie presented that her focus, and the goals of the budgeting process, is to cover
Operating Expenses, Plan for the Future including adjusting for inflation and
property maintenance, plus have a Contingency Reserve that will cover 6-12
months of the Annual Budget Expenses – $26K to $34K – recommended for
non-profits.
The slip rentals on Gull are running $3K and we haven’t had an increase on dues or
slips since 2017.
Both Scenarios include YE 2023; Est YE 2024; 2025 Budget and Variance.
Budget Scenario 1 with Club Dues $125: Boat Slips $1000 (Attached)
The year would end with $775 in income and Operating Cash of $8,641 and
the Contingency Reserve of $10,000.
Budget Scenario 2 with Club Dues $150: Boat Slips $1000 (Attached)
The year would end with $3,800 in income and Operating cash of $11,466 and
the Contingency Reserve of $10,000.
Budget Scenario 2 included a Five-Year plan which should be reviewed each
year
The Board asked for clarifications on the following Budget Line items:
Park Maintenance & Preservation: spraying is treatment for swimmer’s itch
and PP is the portable toilet.
Dock/Seasonal Lift: there is no extra $1200 fee for Round Lake so that should
be removed
It was noted that the cost trajectory for Liability Insurance is increasing. A
recommendation was made to add $1000. to that line item in the 2025
budget.
Kelly McKlintock and Heidi Streit attended, as the new Co-Boat Captains, along with
Trevor Kampen, the Cinosam Boat Dock/Lift contractor, and brought forth their
issues with many of the current docks deteriorating and that some will need
replacement next year. The recommendation is to replace with aluminum. Trevor
has a very competitive bid of $1100 +tax/section.
The priority docks for replacement are those that run between the boat lifts.
o Outlot 1 are the worst
It was shared that in the past, members were responsible for purchasing/
maintaining their own side docks. However, this has not been consistent.
Julie shared that the 5-yr plan included $5K every other year for dock repair.
The Board agreed that they could not move forward on finalizing the budget without
a formal assessment of the current docks, rating them on a scale from worst to best
and costs, presented in a way that would allow for actionable budget planning over
the next years.
Kelly noted that he had most of this and would work with the Boat Committee
to prepare a final proposal, for presentation at the October Board meeting.
The Boat Committee membership was noted as Kelly and Heidi, Ed Koehler,
Kim Raboin, Mark McDonald, Verna Thompson, John Markson, and Heather
Thompson. Julie Carroll will join, also.
Kelly and Trevor shared a proposal for a trial of allowing two pontoon boats with Sea
Legs to rent spots on Round Lake. Boat slips are not needed; therefore not putting us
as risk for being deemed as a marina and subject to those rules. There was no action
on this.
- New Business
a. MN Department of Transportation survey
Mary Dyles shared that this survey is very important to Cinosam
community. The proposed road changes are impactful to our access to
Round Lake Beach and Cinosam Road. She highly recommends that
everyone take it. She will try contacting someone to discuss , further.
talk.dot.state.mn.us/hwy-371-nisswa-baxter-study
b. Planting Trees in Gull Lake Park
o Reed Van Mauer attended and shared that he would like to donate
/contribute to the park by planting trees. He will work with his arborist to
select the best trees, location and time to plant. He is proposing:
Two oak trees – flanking either side of the entrance gate
A river birch along the fence line
A shade tree near the playground – perhaps a Maple
o A motion for Reed to move forward with the next steps in the process was
made by Sylvie Letts and seconded by John Klauck.
c. Easy payment option – adding to the Website or invoices
o Julie has looking into options for paying dues via a QR code or PayPal or
other methods - Committee reports –
a. Boats should be off by October 7 th
b. Parks
Gardener Sylvie – will be cleaning our flower beds, soon, as the pump is
not working
Broken table needs fixing
Small maple tree ran over by unknown assailant
- Old Business
a. 2024-2027 Board Members election clarification
Kelsey and Jim will switch the terms; Kelsey 1 yr, Jim 3 yrs
b. Dock and Beach Assessment Report
Dock assessment pending, see above
Clarification that it is not the berm on Outlots 2 & 4 that need work, it is the
vegetation and also, Outlot 1
The undergrowth shrubbery needs to be removed before the boat lifts are
brought up
c. Fix top of the stairs – Gull access
The Walters, the McKittericks and Mark McDonald will coordinate activities
to get these fixed
d. Eagle Maintenance is required annually and is around $800/year
Tom Ohlin stained this last year and will do this again this year
e. Grants for improvements to both parks
Sylvie did research on grants for landscaping and parks, and presented the
information
It was noted that Cinosam had previously received grant dollars and it came
with a lot of restrictions.
After further discussion, it was agreed to not seek grant funding
f. Communication
Facebook access for posting
Sylvie and Heather have confirmed that the there are no privacy settings
on the account
o Kelsey and Sylvie will meet to look at it together
Text/Email Blast Communication
Kelly and Heidi presented their plan to create and manage this, to be used
for an electronic communication tool to Cinosam members
The application, EZ texting, is $20/month
A motion to pay the $20/month subscription fee was made by Julie
Carroll and seconded by Kelsey Peterson. Motion carried.
g. Split Rail fence – Gull lake Park; Tom Ohlin is still planning to replace/repair
this. He and Mary Jo will donate the expense of this to the Club
Many thanks to the Ohlins !
- Next Meeting – October 5th, 2024
2024 Celebration Date
Oktoberfest 5th - Adjournment
Motion for adjournment made by Kelsey Peterson and seconded by John Klauck. The
meeting was adjourned.
Respectfully Submitted by Heather Thompson
