Board Minutes 09-04-2021
Cinosam Club Approved Minutes September 4, 2021
Meeting called to order by President Tim Vescio
Attended by Office and Board Members: Heather Thompson, Liz Becher, Ed
Koehler, Kathy Becker, Mary Jo Ohlin, Mark McDonald, Tricia Kane, Tom Froyum.
Board Members not in Attendance: John Klauck, Marc Kmecik, Kelly Spratt, Blair
McKibbon.
A quorum was present.
Minutes:
Minutes from the August 7 th , 2021 Annual Meeting were presented for review. Motion to
approve as presented, was made by Kathy Becker and seconded by Ed Koehler. Motion
carried.
Treasurer’s Report/Financial:
Liz Becher presented the 2021 Operating Budget – Actual to Budget August 6th, 2021
Cinosam Club
2021 Operating Budget
Fiscal Year January 1, 2021 – December 31, 2021
Actual to Budget August 6, 2021
Revenue YTD Actual Budget
General Membership (125) $12,000 $12,500
Boat Slips (32) $18,350 $16,000
Canoe/Kayak $550 $400
TOTAL REVENUE $30,900 $29,000
Expenses by Major Category; YTD Actual Budget
• • Real Estate Taxes; $13,054 $13,054
• • MN Power; $313.11 $450
• • Dock Material/Dock Preservation $3,207.07 $4,000
• • Lot(s) Preservation; $0 $2,000
• • Park Maintenance/Upgrades; $2509.11 $4,000
• • Postage/Post Office Fee; $363.69 $600
• • Seasonal Dock/Lift; $2,774.00 $4500
• • Association Dues; $50 $100
• • Liability Insurance; $0 $1,500
• • Celebrations/Events $241.42 $500
• • Bank Fees; $-11.20 $150
TOTAL EXPENSES $22,501.20 $30,854
Assets
Checking Balance as of 8.6.2021 $ 36,988.45
Donations $ 277.00
BUDGET ASSUMPTIONS Actual YTD Budget
General Membership 120 125 @ $100
Paid Boat Slip Members 32 32 @ $500
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Paid Canoe Slip 11 8 @ $50
YTD Financial Notes:
- New signage purchased for parks/lots
- New park light
-Minnesota Power
–Reimbursement for Treating Beaches for Swimmer’s Itch
-Annual Liability Insurance $1269.46
Motion made to approve the YTD Financial Report, as presented, was made by Heather
Thompson and seconded by Kathy Becker. Motion carried.
There was some discussion regarding the liability insurance, it’s limitation of coverage
per event and whether an umbrella policy should be considered for additional coverage.
Liz will research the cost of this and bring it back to the Board for consideration.
Liz shared that an annual letter was received from The Round Lake Association,
soliciting donations for lake management, including dredging. There are 268
homeowners; 153 have donated money thus far. Cinosam Club has historically donated
less than $100, annually. It was noted that since we have 6 Boat Slips on Round that
benefit greatly from the dredging, a fair amount would be to donate $50./boat.
Motion made to donate $300 to the Round Lake Association was made by Liz Becher
and seconded by Tricia Kane. Motion carried.
New Business
Two more 6-foot tables are needed. Liz volunteered to pick these up at Costco.
Heather discussed the need to purchase cork board/bulletin board material for the Park
display case, for document posting, and will work to get this in place.
Committee Reports
Celebration Committee
o Oktoberfest October 2 nd , 2021
Volunteers are always needed!
Tim will contact Mark E
Jenna’s signs were located and will be placed
Notice will be placed on Facebook and Cinosam Club.org
Boat Committee
o Tim reported they are working to remove the lift from one of the outlots
that was left from a previous slip renter.
Trevor will move it and bill the owner
A tree may need to be removed for general access to this outlot
Parks/ Maintenance
Gull Lake Park
o The pump is working well
o Boots built a wonderful woodshed
Volunteer List
o Blair and Shae McGibbon are working on getting this updated
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Old Business
Club Safe Deposit box
o Mark McDonald brought contents from previous box
Noted many documents are historical
Mark will scan and send to Heather to facilitate posting on the
Cinosam Club website
o Heather will contact Sylvie Letts regarding getting the new safe deposit
box at Frandsen Bank in Baxter
Board Documents
o Mark has the binders of hard copy Board documents from years past and
will keep them stored in a tote in his garage
Next Meeting
Saturday, May 7th, 2022
Adjournment
Motion to adjourn made by Liz Becher and seconded by Mary Jo Ohlin. The meeting
was adjourned.
Respectfully Submitted by Heather Thompson
