Cinosam Club Unapproved Minutes September 1, 2018
Meeting called to order at 9:05AM by President Mark McDonald.
Attended by Board Members: Mark McDonald, Liz Becher, Julie Carroll, Verna Thompson, Steve Bredeson, Ed Koehler, Tim Vescio, Kathy Becker, John Klauck, Marc Kmecik, Kelly Spratt.
Board Members not in Attendance: Tom Whitehead, Jenna Riley.
Minutes:
Minutes from the July 7th Board Meeting were read by Julie Carroll. Motion to approve by Liz Becher and seconded by Tim Vescio. Motion carried.
Reading of the minutes from the July 14th Board Meeting was dispensed since they were read at the August 4th meeting. Motion to approve as amended to state that implementation of the rules and regulations adopted at the meeting will be delayed or withdrawn pending Board review and resolutions relating to recommendations delivered in July 2019 by the newly-appointed Boat Rules and Regulations Committee was made by Steve Bredeson and seconded by Marc Kmecik. Motion carried.
The President decided to read and approve the annual meeting minutes. Minutes from the August 4th Annual Meeting were read by Julie Carroll. Motion to approve as amended to clarify that the lack of a quorum applied only to board members and related only to the approval of July Board Meeting minutes made by Liz Becher and seconded by Verna Thompson. Motion carried.
A motion was made by Tim Vescio and seconded by Steve Bredeson to amend the September 2, 2017 minutes to include additional comments related to the CLARC committee report previously submitted by Diane Dillman. Motion carried.
Julie reviewed our governing documents and shared a copy of the Minnesota Statues for Nonprofit Corporations Chapter 317A. She suggested that all board members familiarize themselves with all Cinosam and Minnesota governing documents.
The missing Cinosam minutes and financials prior to 1982 and from 2007 to 2013 have not been found and requests to Verna Vanderburg’s son did not produce any additional documents.
Treasurer’s Report: Liz Becher reviewed the YTD Actual to Budget Financial report through August 2018. The $1,790.03 CD was rolled into the checking account. There were no additional expenses in August. Another 2018 dues payment was received bringing the total to 121 of the 124 budgeted number. A couple additional canoe slip payments were received. There were also receipts of 2019 dues. Motion to approve by Tim Vescio and seconded by Steve Bredeson. Motion carried.
Committee Reports:
Boat Committee
The first committee meeting will take place at 11:00AM today.
Parks
Boots engaged a contractor to estimate the price to repair the Cinosam beach stairs. A motion to approve the estimated cost of $500 was made by Steve Bredeson and seconded by Kathy Becker. Motion carried.
John Klauck volunteered to purchase a dry erase board to insert into the Cinosam Road sign making it easier to post notifications.
Unfinished Business
Mark welcomed Tim Vescio, Kathy Becker and John Klauck back to the board.
A motion to approve the procurement of Directors and Officers Insurance from ACE Fire Underwriters Insurance for the term of one year with a liability limit of $2,000,000 at a total cost of $1,287.50 was made by Julie Carroll and seconded by Kelly Spratt. Motion carried. Mark and/or Liz will need to sign forms and return them to our agent by October 1st to enable this coverage.
New Business
Mark will begin the search for a club secretary to replace Julie Carroll on January 1st and requested volunteers contact him.
Announcements
Mark will contact the Whitehead family to finalize the Oktoberfest date.
The next meeting will be held on October 6th.
The meeting was adjourned at 10:15AM.
Submitted by Julie Carroll.
