Cinosam Club Approved Minutes from Annual Meeting: August 4, 2018
Meeting called to order at 9:04AM by President Mark McDonald. A quorum of existing Board members was not present so Board approval of July meeting minutes will need to wait until the next Board meeting when a quorum is present.
Attended by Board Members: Mark McDonald, Julie Carroll, Tom Whitehead, Steve Bredeson, Ed Koehler.
Board Members not in Attendance: Liz Becher, Richard Dillman, Marc Kmecik, Kelly Spratt, John Klauk, Jenna Riley, Ron McKitterick.
Minutes: Minutes from the July 4th and July 14th 2018 meetings as well as a change to the October 2017 minutes were read by Julie Carroll. They will be approved at the next Board meeting when a quorum is present. Julie continues to try to obtain Director and Officers Insurance coverage. She is also working to consolidate Cinosam Club documents and is missing minutes and treasurer’s reports prior to 1982 and from 2007 to 2013. Improvements to communication was discussed and a list of names and email addresses were collected from the attendees. Julie reminded the members of the hierarchy of our governing documents and that we are ultimately governed by Minnesota statutes for non-profit corporations.
Treasurer’s Report: Julie reviewed the YTD Actual to Budget Financial report through July 2018 in Liz Becher’s absence. Mark said the US Bank CD that is currently due will be rolled over into the general fund.
Committee Reports:
Mark advised the members that the CLARC Committee was dissolved due to the expiration of the ten-year land grant.
Mark also recapped the park accomplishments by Boots and volunteers including Round Lake clean-up, Lot 3 deck and solar lights, lily pad holders and other items.
President’s Annual Report: Mark thanked everyone who volunteered their time, talent and monetary contributions this year:
- Steve & Tara Bredeson for the new picnic tables in the park
- The Whiteheads for their efforts on the 4th of July
- The Ladies club for the flowers in the park and Liz Becher for their purchase and planting
- The Petersen and Kunze families for the flowers planted under the Cinosam sign
- Terry Slack for work done at the beach/docks
- Von Mauer’s for weekly mowing and park clean-up
- Many, many others
New Business:
Members in attendance discussed their dissatisfaction regarding the July 14th meeting and the resulting resolutions to the boat rules and regulations. A committee was formed to recommend changes to both the 2002 Boat Rules and Regulations and the new regulations from the July 14th meeting. The committee will develop a go-forward plan and present it to the board at the September 1st meeting. It will be their goal to document the recommended changes for the July 2019 board meeting. The following members volunteered to serve on the committee:
Ed Koehler – Co-Chair
Tom Froyum – Co-Chair
Terry Slack
Mike Maddox
Edie Ruter
Ginny Wendt
Heather Caulley
Kim Raboin
Ballots: Ballots were collected and counted by independent volunteers. Twenty-seven ballots were received and the following 2019 executive committee and board members were read by Heather Caulley:
President: Mark McDonald
Vice President: Tom Whitehead
Secretary: Julie Carroll
Treasurer: Liz Becher
Board Members (2019-21) John Klauck, Kathy Becker, Tim Vescio
Mark welcomed the new board members.
The meeting was adjourned at 11:50AM.
Submitted by Julie Carroll.
