Board Meeting Saturday Oct 5 Agenda

AGENDA FOR SATURDAY OCTOBER 5th, 2024 BOARD MEETING

1. Call to Order and roll call of board members – confirm quorum (7 of 13)
   President: Tim Vescio Vice President: Mark McDonald
   Secretary Heather Thompson Treasurer: Julie Carroll
   John Klauck Ed Koehler
   Marc Kmecik Mary Jo Ohlin
   Mary Dykes Blair McKibbon
   Kelsey Peterson Sylvie Letts
   Jim Thomson
2. Board Meeting – Action item
    September 7, 2024 Board Meeting minutes – reading and approval
3. Boat Captains Dock Replacement Report / Treasurer Report
    Boat Captains/Trevor , Julie
   o 2025 Budget Discussion and Approval
4. Old Business
   a. Automating Payments – Julie
   US Bank – Zelle.  It is a P2P (peer to peer) solution without including a third party in
   the transaction and inserting another possibility of compromising the data.  The
   payments go directly from a member’s bank account to Cinosam’s US Bank account with
   no service charge.  We would need to set up a Zelle account at US Bank and the
   members would need to set up one at their’s.  They have assured me that it is a simple
   transaction.  They said we could also use a QR code to access the information on an
   invoice or our website.  It could also be used for donations.
    Need someone to set-up and help manage
    Need a Cinosam Club business email account
   b. Communication
   i. Cinosam Club Facebook site and posting
    Sylvie and Kelsey have confirmed that this is set-up as a Business site; people
   cannot post directly on a business site
    First, create a post on your own site and tag Cinosam Club and it
   will show up on the Cinosam Club Facebook site
   ii. Text/Email Blast Communication – Heidi and Kelly
5. New Business
   Any?
   Questions – Sylvie
   a. Are our Board meetings always open to the membership? Should they be? or should
   we have two meetings per year where the membership is invited and have an open
   forum? The rest of the year the membership can bring up topics to a board member
   and then we discuss as a board at the next meeting as appropriate.
   b. Should we invite the membership to create committees and if we do then we should
   have at least one board member on the committee? 
   c. Should we have a special meeting with the board and take a look at the bylaws to
   update?
6. Committee reports
   a. Boat
   b. Parks
    Von Maur family planting trees in Gull Lake Park – any follow-up? – Tim
    A lot of work going on !

 Fix top of the stairs –  Gull access
 Eagle Maintenance
 Split Rail fence replacement -West
 Split Rail fence – Paint/staining – everywhere else

7. Next Meeting
    2025 Proposed Meeting Dates
    May 3
    June 7
    July 5
    August 2 Annual Meeting
    September 6
8. Adjournment