Board Minutes 09-07-2019
Cinosam Club Approved Minutes September 07, 2019
Meeting called to order at 9:05AM by Co-Presidents Tim Vescio and Tom Whitehead.
Attended by Board Members: Heather Caulley, Liz Becher, John Klauck, Verna Thompson, Marc Kmecik, Kathy Becker, Tom Froyum.
Board Members not in Attendance: Mark McDonald, Ed Koehler, Jenna Riley, Kelly Spratt.
Minutes:
Minutes from the August 3rd Annual meeting were read by Heather Caulley. Motion to approve without revisions was made by Liz Becher and seconded by Mark Kmecik. Motion carried.
Treasurer’s Report: Liz Becher reviewed the YTD Actual to Budget Financial report through September 7th, 2019. Revenue is unfavorable to budget; YTD actual $27,750 – budget is $33,400. Expenses are favorable to budget; YTD actual $18,459.05 – budget is $31,645. Expenses included purchase of an EZ Up shelter and garbage cans and bags for use during Club celebrations. Checking balance is $49,635.05
Motion to approve the Treasurer’s report was made by Mark Kmecik and seconded by John Klauck. Motion carried.
Committee Reports:
Boat & Docks Committee
Ginny Wendt shared that mailings were sent out to members on the Boat Slip Waiting List (BSWL). The mailing included notice of the new the newly approved Boat and Dock Regulations, including the $100 fee, and request for proof of ownership A few payments have been received and will be held until verification/approval of eligibility to be on the BSWL has occurred. It was noted that the BSWL eligibility and payment will need to be tracked separate from the annual membership and boat lease fees. Ginny will track the proof of ownership. Heather will work with her to develop separate tracking mechanisms on the existing Excel documents.
Parks
It was noted that we are still planning to replace the playground equipment. This will likely occur in 2020. This has already been budgeted for and approved by the Board.
Discussed the need to buy three more picnic tables. Motion made to buy three picnic tables was made by Liz Becher and seconded by Tom Froyum. Motion carried.
Unfinished Business
It was noted that we need more No Mooring signs. Tim Vescio will follow-up with John Klauck.
We still need 6 more flags. Liz will bring the old ones to the Nisswa legion
New Business
The 2020 Operating Budget was discussed, as follows
2020 Budget 2019 Budget
• Real Estate Taxes; $11,500 $11,220
• MN Power; $400 $400
• Dock Material/Dock Preservation; $2,500 $2,500
• Lot(s) Preservation; $4,000 $4,000
• Park Maintenance/Upgrades; $6,000 $6,000
• Postage/Post Office Fee; $500 $175
• Seasonal Dock/Lift; $4,500 $4,500
• Cinosam Celebrations; $0 $400
• Association Dues; $100 $150
• Liability Insurance; $2,150 $2,150
• Bank Fees; $150 $150
General Membership 120 – 125 @ $100 (2019 – 165)
Paid Boat Slip Members 32 @ $500 (2019 – 32)
Paid Canoe Slip 10 @ $50 (2019 – 10)
Motion to approve the 2020 budget was made by Kathy Becker and seconded by Verna Thompson. Motion carried.
Discussion on Oktoberfest
• Jenna is unable to coordinate
• It is a potluck; brats are provided
• Date is October 12th, 4 pm
• Tim will follow-up with Mark Elson
Jackie Levings presented information re: the regulatory agencies that have oversight of and regulatory requirements for dock construction and repair. It was noted that there is a long history and many considerations regarding how best to utilize the Club beach properties in the interest of all Club members. Tim Vescio will discuss with the previous Boat Captain (Jarret Leas) and Trevor – the individual who does the docks and lifts in the Spring and Fall.
Trish presented information re: ordering tree saplings. She made flyers that will be posted on the Park and on-line.
Maintenance
No discussion
Announcements
Next Board meeting will be held on October 12th.
The meeting was adjourned at 10:15AM.
Respectfully Submitted by Heather Caulley
