Annual Meeting Minutes 08-03-2019
Cinosam Club Approved Minutes August 03, 2019
Meeting called to order at 9:00AM by President Mark McDonald.
Attended by Board Members: Liz Becher, Kathy Becker, Heather Caulley, Ed Koehler, Marc Kmecik, Mark McDonald, Tim Vescio, Tom Whitehead
Board Members not in Attendance: Steve Bredeson, John Klauck, Kelly Spratt Verna Thompson, Jenna Whitehead
The meeting was called to order at 9:02 AM by Mark McDonald
Minutes:
A recap of topics discussed at the June 1st Board Meeting, as reviewed at the June 29th Board Meeting, was read. Written minutes are not available.
Motion to approve minutes made by Tim Vescio and seconded by Ed Koehler. Motion carried.
Heather Caulley will capture the discussion in a written document and post them as approved minutes.
Minutes from the June 29th Board Meeting were read.
Motion to approve the minutes made by Tim Vescio and seconded by Tom Whitehead. Motion carried.
Treasurer’s Report: Liz Becher reviewed the YTD Actual to Budget Financial report through June 29, 2019, Total Expenses, Assets, General Membership and Paid Canoe Slip were updated from the Report presented at the 6/29/19 Board Meeting. Revenue is unfavorable to budget; YTD actual $27,750 – budget is $33,400. Expenses are favorable to budget; YTD actual $17,719.96 – budget is $31,645. Budget Assumptions include: Total budgeted general membership 165 – YTD actual is 118; Paid Boat Slip Members is on budget at 32; Paid Canoe Slip budgeted at 10 – YTD actual is 6. Checking account balance as of 6/1/2019 is $49,969.78
Expenses paid include $163 to Boots; $1225 for Board Member liability insurance and $165.73 for Minnesota Power bill.
Motion to approve the Report made by John Ness and seconded by Tim Vescio. Motion carried.
$540 in donations were received for the July 4th party; approx. $200 remains
Funds are remaining from the flower money donation. Discussion occurred regarding whether these funds should be put back into the general fund or should be a separate line item, titled, Event Funds Donation. This money could be used to purchase additional items for the Club events. Items needed are pop-up canopies (EZ Ups), extension cords, a keyed lock, garbage cans and/or purchase of tags for garbage disposal/pick-up by Gull Lake Sanitation, and consideration of purchasing a barbeque grill. The use of these funds will be subject to Board approval.
Motion to establish a separate line item for this money made by Tim Vescio and seconded by Kathy Becker. Motion carried. Tom W will go ahead purchase some of these items, including the EZ Ups.
Committee Reports:
Boat & Docks Committee
Many thanks were extended to the members of the committee.
Proposed Boat and Dock Regulations and voting ballots were sent to all paid members.
Discussion occurred regarding the number of members on the Boat Slip Waiting List and whether more slips can be added. It was noted that there are three regulatory entities that govern this, and more research would be needed. Anyone is welcome to do so.
Parks
Boots finished up some work on the main steps down to the lake, as approved by the Board last year.
Unfinished Business /General
The 4th of July party was a success. Float ideas were a success. We need more games next year. Many thanks to all the volunteers.
The Ladies Flower Club still exists; gratitude was extended for their work. Others are welcome to join. Mrs. Koehler is a contact.
Need to obtain a lock for the shed. The group agreed that a keyed lock is best.
The flags are currently managed and stored by the Whitehead family. They will be moved to shed. Some flags are deteriorating; at least 6 more flags are needed. Also, a notice of which holidays the flags are displayed on will be generated. Anyone is welcome to assist in putting the flags out.
An annual quote from Peterson for maintenance of Round Lake Park has been received. The group agreed that this is still the best way to manage this.
The von Mauer family was recognized for their continued maintenance of the Gull Lake Park
New Business
Election Results:
Ballots were collected and counted by independent volunteers. 43 ballots were received. The following 2020 executive committee and board members were elected:
No-one was running for president; write-in candidates were submitted. There was an agreement to allow for Co-Presidents
The new board members are as follows:
Co-Presidents: Tom Whitehead and Tim Vescio
Vice President: Mark McDonald
Secretary Heather Caulley
Treasurer: Liz Becher
Board Members 2020-2023: Ed Koehler, Tom Froyum and Mark Kmecik
The proposed Boat and Dock Regulations were voted in.
Maintenance
Boots graded a few streets. Only reimbursement he is asking for is gas. Discussion occurred regarding the Crow Wing County rules regarding having more extensive grading done, including addition of Class 5 material. They schedule this in June, July, August and October. In order to have your street added to the schedule, you need to obtain a specific form and have at least 50% of owner residents of the street/road sign the petition; then submit the form to the County (it can be faxed). Jorey Danielson is the contact. It was recommended that this information and perhaps a blank form be added to the Cinosam website. Marie has a copy.
It was noted that the trees along the north side of the Gull lake Park are thin and may be diseased. These trees are not on Cinosam property. The property owners obtained a bid for annual maintenance of these trees, of $350. (Mike’s Tree Service). The property owners are asking if the Club would consider sharing these expenses. After a brief discussion the consensus is that the Club has no obligation to share this expense and will not do so.
Two dead pines still need to be removed from the property line on the north side of the Gull Lake Park.
A recommendation for everyone to plant new trees through-out Cinosam properties to replace what was lost in 2015. Trish noted that we can get 350 seedlings free, from a state sponsored entity. She would coordinate. Further discussion regarding removing the Jack Pines from the beach and preserving the White Pines. No decisions were made.
New members were welcomed; Verna Van Den Berg and Jeff Schmidt.
Announcements
Oktoberfest is Saturday, October 12th (originally planned for October 5th: date changed at 9/7/19 Board meeting).
Next Board meeting is Saturday, September 7th.
Motion to adjourn made by Tim Vescio and seconded by Mark Kmecik. Motion carried.
The meeting was adjourned at 10:35AM.
Respectfully Submitted by Heather Caulley
