Board Minutes 06-29-2019
Cinosam Club Approved Minutes June 29, 2019
Meeting called to order at 9:00AM by President Mark McDonald.
Attended by Board Members: Mark McDonald, Liz Becher, Verna Thompson, Ed Koehler, Tim Vescio, John Klauck, Steve Bredeson, Jenna Whitehead, Kelly Spratt, Kathy Becker
Board Members not in Attendance: Julie Carroll, Marc Kmecik, Tom Whitehead
Minutes:
Minutes from the June 1st Board Meeting were not available. A review of topics discussed was given by Mark McDonald and is reflected, below.
- It was noted that there was a quorum of Board members.
- A discussion regarding the cost and placement of the satellite toilet took place, including voting action authorizing Liz to move forward.
- Tom Froyum is interested in becoming Secretary. It was also noted that since the June 1 meeting, Tom is no longer pursuing this position.
- Reviewed the proposed Boat and Dock Regulations, made suggestions for a few revisions. Voting action occurred with a request to present the final version to the Board at the June 29th
- John Klauck noted that he is looking into purchasing the mooring signs that were discussed at this meeting.
- Treasurer’s Report was reviewed.
Follow-Up: Mark will bring the formal June 1, 2019 minutes to the August meeting for review and voting action.
Treasurer’s Report: Liz Becher reviewed the YTD Actual to Budget Financial report through June 29, 2019. Revenue is unfavorable to budget; YTD actual $27,750 – budget is $33,400. Expenses are favorable to budget; YTD actual $16,181.33 – budget is $31,645. Budget Assumptions include: Total budgeted general membership 165 – YTD actual is 116; Paid Boat Slip Members is on budget at 32; Paid Canoe Slip budgeted at 10 – YTD actual is 3.
Brief discussion re: whether we should continue to budget for 165 paying members. Also noted that this budgeted number is unique property title holders, ie, no duplication for owning more than one lot. No decision was made.
The PayPal funds have been distributed to the account. The PayPal account is now closed.
Park maintenance was paid to Boots for painting the shed and building/painting the satellite toilet structure.
Liz received a $100 donation for flowers. Ann and Trish will purchase them and plant them.
Motion to approve made by Ed Koehler and seconded by Tim Vescio. Motion carried.
Committee Reports:
Boat & Docks Committee
Final version of the proposed rules was reviewed. No further revisions were needed. Copies will be made and sent out to the membership in advance of the Annual Meeting in August.
Parks
Bids have not been vetted for new play equipment. Liz has left messages but has not received any return calls, yet.
Unfinished Business
None
Vacant Board Positions
Tim Vescio volunteered to fill the vacant Boat Captain position (Jarrett is not interested in continuing).
Motion to approve made by John Klauck and seconded by Verna Thompson. Motion carried.
Heather Caulley volunteered to fill the vacant Secretary position.
Motion to approve made by John Klauck and seconded by Verna Thompson. Motion carried.
New Business
Discussion ensured regarding the current placement of the satellite toilet and the associated noise from use and servicing. A decision was made to relocate it further away from anyone’s home. It will be moved over by the conifer tree in the middle of the park, with the door facing the lake. Additional construction of the obscuring structure may be needed. Will reassess after this year to determine if it becomes too offensive.
Discussion regarding locating any of the Operations Handbooks (referred to as Board Position books) that were created many years ago. Tim will look for his copy.
Mark shared the many volumes of binders of Club business that Julie put together. Mark will store this information in his garage. It is noted that Cinosam minutes and financials prior to 1982 and from 2007 to 2013 are still missing and that everyone should look to see if they have any of this information.
It was mentioned that the Bylaws should be reassessed and revised, as needed. The current version was approved in 2009.
Heather will contact Julie Carroll to determine how to maintain the Club website and Facebook page. Julie has paid fees for the website, already.
Maintenance
It was noted there are 2 dead trees along the north fence line of the park that need to be removed. Boots will be contacted for removal.
General fence maintenance is needed. Boots will be made aware.
A bench on the north dock and the swimming ladder need to be secured. Boots will be contacted to repair this.
The swimming area buoys still need to be placed. They are in the shed. The chain/ anchors are in the water. Anyone willing and able to place these is welcome to do so.
Planning for Annual meeting and election of New Board Members
The Boat and Dock regulations and the Ballots need to be mailed. If ballots are mailed in, the sender should mark Ballot on the envelope so as not to be confused with other incoming mail. A consideration of sending a return envelope, with Ballot or the return address stamped on it was also discussed as a possibility.
Mark will create the ballot and send to Ginny and Heather. Ginny will coordinate the printing and mailing.
Elections
Officers:
- President: Mark McDonald is no longer able to serve as President.
- Vice President: Tom Whitehead is no longer able to serve as VP. Mark M will run for VP and support any incoming president.
- Secretary: Heather Caulley will run
- Treasurer: Liz Becher will run
Other Board members running: Ed Koehler, Tim Vescio, Tom Froyum and Mark Kmecik
Announcements
July 4th party is coming up.
Mark M is doing the purchasing but will be out of town for the event.
Jenna will work on signage
Still need an Emcee: Mark will f/u with Tom Whitehead.
Taps should be played.
The horses will probably make another appearance.
The meeting was adjourned at 10:30AM.
Respectfully Submitted by Heather Caulley
