The Cinosam Board of Directors held a special open meeting on July 14, 2018 related to the Cinosam Rules and Regulations and more specifically boat slip rules and regulations. Notice of the meeting was included in the minutes of the July 7th board meeting minutes and a notice was posted on the Cinosam website and Facebook. The meeting was attended by a quorum of board members and residents.
The purpose of the meeting was to update the 2002 Boat/Beach Regulations document to address and clarify specific issues while affirming our intent to allow as many members as possible to enjoy the privilege of leasing a boat slip and avoid tying up a slip for generations within a single family.
Key issues discussed included: Is a boat slip leased by and tied to a property or a person? If a person, do they have to own property in Cinosam and are they listed on the legal property document? What if the property is in the name of a company or trust – would they need to designate a named person so the property would not remain in a family trust forever? What about couples, siblings, divorce, death, etc.? Can the property be a vacant lot? What if a slip lessee moves to a different residence in Cinosam? What if they are not a member (dues not paid) can they be listed or remain a lessee? What if a slip is not used for a season? How do we handle Gull vs. Round lakes? How do we assign slips from the wait list? What if someone’s name comes up and they are not ready to take a slip? Are they really serious? How can we ensure insurance coverage?
As you can see, there are many questions that need to be addressed. After several hours of suggestions and discussion, the board, acting within their fiduciary responsibilities and in the best interest of the Cinosam community, agreed on and unanimously approved the updated Rules and Regulations. While legally the board has the authority to develop Rules and Regulations without membership approval, and while there is nothing in the Bylaws regarding boat slips, it has been suggested that we have an attorney review the document. A member attorney was part of the process and we will look into an outside review.
The minutes of the special meeting have been posted on the Cinosam website. A communication, including the updated rules, will be sent to listed boat slip lessees and wait listed members. We will be asking everyone to let us to review the list and let us know the name of the person or persons (married legally) who own the rights to property at Cinosam. This designated person(s) will not be able to be changed ensuring that the boat slip list will turn over time.
