Cinosam Club Approved Minutes: June 2, 2018
Meeting called to order at 9:00AM by President Mark McDonald.
Attended by Board Members: Mark McDonald, Ron McKitterick, Julie Carroll, Liz Becher, Verna Thompson, Tom Whitehead, Marc Kmecik, Kelly Spratt, Jenna Whitehead.
Board Members not in Attendance: Richard Dillman, Steve Bredeson, John Klauk.
Minutes: Minutes from the October 7th 2017 meeting were read by Julie Carroll. Motion to approve as amended by Verna Thompson and seconded by Kelly Spratt. Motion carried. Minutes from the May 5th 2018 meeting were read by Julie Carroll. Motion to approve by Marc Kmecik and seconded by Ron McKitterick. Motion carried.
Treasurer’s Report: Liz Becher distributed the YTD Actual to Budget Financial Report through May 2018. Revenue through May is $23,150 and expenses $14,347. Taxes, dock installation, and buoys and lily pads have been purchased and paid. Motion to approve by Kelly Spratt and seconded by Tom Whitehead. Motion carried.
The board will identify residents with outstanding dues and determine whether we will send invoices or emails for collection. Ideas for due collection next year include an electronic payment option and a possible drawing for free next year membership dues from all those that have paid by January 31st.
$100 has been donated for the planting of flowers in the park. Liz Becher and Tammy Kmecik will volunteer to purchase and plant the flowers.
Committee Reports:
SAC
The Boat Slip Waiting List has been updated as of May 31 and will be published on the website and on the park bulletin board.
We will communicate that Kayak and Canoe racks are available for $50 on Gull and Round lakes. Request forms are available on the racks.
Parks
Boots will clean up the park at Round Lake and start the water pump at Cinosam park.
Unfinished Business Mark Walter has assumed the position of Boat Captain.
Mark McDonald will officially ask Ed Koehler to assume the open board position until 2019. Jenna Whitehead will assume a 3-year term.
New Business
The 4th of July falls on a Wednesday this year. We will move our July board meeting to Saturday June 30th to enable us to do last minute planning and coordination for the 4th of July celebration.
The board discussed the 4th of July plans as follows:
- Mark Ellison can no longer provide us with food and services so we will assume the cost and duties. We will purchase the meat, buns and salads and ask for dessert donations and barbeque volunteers.
- Jenna Whitehead volunteered to do the grocery shopping.
- The parade will continue with a float competition and prizes followed by a short program.
- Verna Thompson will set up a table to communicate with members on email address updates, dues, etc. with a possible gift certificate drawing for updates.
- Board members will volunteer for setup and take down.
- Verna Thompson will arrange for a porta potty for the day.
A Cinosam Welcome Package was emailed to board members and approved for publication on the website. Verna Thompson will coordinate distribution to new residents. It was also suggested that we should encourage existing residents to also read the package. Verna Thompson may have copies available at the 4th of July celebration.
A committee consisting of Julie Carroll, Ron McKitterick, Mark Walter, Ed Koehler and Ginny Wendt will work to revise the existing “Boat/Beach Regulations” document last revised on August 3rd, 2002. The updates will make the document current and also address boat slip ownership and succession. The board will review county rules, statues and consult with an attorney. When complete, a vote to add the document to the bylaws will be presented to all members.
Announcements None.
Adjournment Motion to adjourn the meeting made by Ron McKitterick and seconded by Verna Thompson at 10:37 AM.
The next board meeting will be on Saturday, June 30nd at 9:00AM in the park.
Submitted by Julie Carroll.
