Cinosam Club

AGENDA FOR SATURDAY June 03, 2023 BOARD MEETING

1. Call to Order and roll call of board members – confirm quorum (7 of 13)
   President: Tim Vescio Vice President: Mark McDonald
   Secretary Heather Thompson Treasurer: Liz Becher
   John Klauck   Ed Koehler
   Marc Kmecik    Mary Jo Ohlin
   Kathy Becker   Blair McKibbon
   Tricia Kane Sylvie Letts
   Tom Froyum
2. Board Meeting – Action item
    May 13, 2023 Board Meeting minutes – reading and approval
3. Treasurer
    Action Items
   o 2023 Operating Budget YTD Actual to Budget
4. New Business
    Election Planning/Candidate Update
   o Upcoming Board Member seat vacancies –
    Three Board positions: Mary Jo Ohlin, Tricia Kane and Sylvie Letts
   (Kelly Spratt’s position vacated last year)
   o Mary Jo announced she will run again
   o Tricia will not run again
   o Mary Sykes announced candidacy
   o Others?
    Four Officer Positions
   o Public solicitation of candidates should be posted by the first Sunday of June
   (June 4 th, 2023)
   o Notification to Board no later than July 5 th prior to the annual meeting
5. Committee reports
    Boat Committee
   o Boat Slip Waiting List
    Garden Committee
    Parks/Maintenance
   o Beach restoration project
    Volunteer List
6. Old Business
7. Next Meeting July 1st, 2023
    2023 Meeting Dates
    Annual Meeting, August 5
    September 2
    2023 Celebration Dates
    July 4 (Tuesday)
    Oktoberfest TBD
8. Adjournment

Minutes of the 09-03-22 Board Meeting have been added to the website

AGENDA FOR SATURDAY MAY 13, 2023 BOARD MEETING

1. Call to Order and roll call of board members – confirm quorum (7 of 13)
   President: Tim Vescio Vice President: Mark McDonald
   Secretary Heather Thompson Treasurer: Liz Becher
   John Klauck Ed Koehler
   Marc Kmecik Mary Jo Ohlin
   Kathy Becker Blair McKibbon
   Tricia Kane Sylvie Letts
   Tom Froyum
   
2. Board Meeting – Action item
   • September 3, 2022 Board Meeting minutes – reading and approval
   
3. Treasurer
   • Action Items
   o 2022 Operating Budget Final report – reading and approval
   o 2023 Operating Budget planning
    2023 Property Tax and Budget implications
   
4. New Business
   • Use of new invoicing software debrief
   • Election Planning – start early
   o Upcoming Board Member seat vacancies –
   • Two Board positions: Mary Jo Ohlin and Tricia Kane’s terms expire this year (Kelly Spratt’s position was vacated last year)
    Four Officer Positions
   o Public solicitation of candidates should be posted by the first Sunday of June
   (June 4th, 2023)
   o Notification to Board no later than July 5th prior to the annual meeting
   • Confirmation of Annual Nonprofit filing with State/Crow Wing County
   
5. Committee reports
   • Boat Committee
   o Boat Slip Waiting List
   • Parks/Maintenance
   o Beach restoration project
   • Volunteer List
   
6. Old Business
   
7. Next Meeting June 3rd, 2023
   • 2023 Meeting Dates
   • June 3
   • July 1
   • Annual Meeting, August 5
   • September 2
   • 2023 Celebration Dates
    July 4 (Tuesday)
    Oktoberfest TBD
   
8. Adjournment

Cinosam residents have now been entered into the new Wave System that will generate invoices and send them out via snail mail. The goal, going forward, is to allow for electronic payment, within Wave, for those who desire to pay that way. More to come on that!

So be on the lookout for this new official invoice for your 2023 dues and boat slips. It will be delivered by mail soon.

*Attention: Be aware that the following pricing was collected by the Cinosam Board, in preparation for a Board discussion. The following data is considered ‘Cinosam Neighborhood group pricing’. Individual haulers are not

Lakes Trash

Previously known as Pequot Sanitation and Gull Lake Sanitation (Combined in 2007) Local and family-owned

Monthly Pricing/Weekly pick-up

65 gallon container $26.00 (Plus tax and fuel charge)

95 gallon container $29.45 (Plus tax and fuel charge)

Pricing is same for full-time and seasonal contracts

These prices do not include tax. (Local tax ~$2.61/month)

These prices do not include fuel charges. (Currently ~$1.75/month) Recycling available and included in monthly pricing

 Collecting vehicle weight 33,000lbs

Waste Partners

Local and family owned

Monthly Pricing/Weekly Pick-up

35 gallon container

65 gallon container 95 gallon container

$27.00 (Includes tax and fuel charges) $29.91 (Includes tax and fuel charges) $32.73 (Includes tax and fuel charges)

 Pricing for season contracts ~$4.00/ per month added to pricing of any of the varied containers These prices do include tax

These prices do include current fuel charges

Recycling available and included in monthly pricing

Collecting vehicle weight is 25,000lbs

Nisswa Sanitation

Local and family owned

Monthly Pricing/Weekly Pick-up

40 gallon container 68 gallon container

98 gallon container

$22.00 (Plus tax and fuel charge) $24.50 (Plus tax and fuel charge) $27.00 (Plus tax and fuel charge)

 Pricing for seasonal contracts $22.50-$28.00/ per month added to above pricing for 68 gallon or 98 gallon containers.

These prices do not include tax.

These prices do not include a fuel charge/“environmental change”. (Currently $3.00/month)

Recycling not currently available, but would make available if we had at least 10 interested households.

Collecting vehicle weight is 25,000lbs

Saturday, October 1st

4pm at Gull Lake Park 

Bring a dish to share 

BYOB

Come celebrate the fall!!!

AGENDA FOR SATURDAY July 2nd 2022 BOARD MEETING

1. Call to Order and roll call of board members – confirm quorum (7 of 13)
   President: Tim Vescio Vice President: Mark McDonald
   Secretary: Heather Thompson Treasurer: Liz Becher
   John Klauck   Kathy Becker  
   Marc Kmecik    Ed Koehler
   Kelly Spratt Mary Jo Ohlin
   Tricia Kane Blair McKibbon
   Tom Froyum
2. Board Meeting – Action item
    June 4th, 2022 Board Meeting minutes – reading and approval
3. Treasurer
    Action Items
   o 2022 Operating Budget YTD
4. New Business
5. Committee reports
    Boat Committee
    Parks/Maintenance
   o Beach restoration project
    Volunteer List
6. Old Business
    “No Dogs Off Leash” sign placement
    Research needed for, and prices of, an umbrella policy for liability insurance – is
   this still pending
    F/U Mark – Confirmation of Annual Nonprofit filing with State/Crow Wing
   County
    F/U Blair – Association management partner(s)
    F/U Blair – report on addition of docks/slips
    F/U Heather – Boat Dock map
7. Next Meeting – August 6 Annual Meeting
    2022 Meeting Dates
    September 3
    2022 Celebration Dates
    July 4 (Monday)
    Oktoberfest TBD
8. Adjournment

Approved Minutes from the May 7th meeting are available on the website under Club Business/Board Minutes.

Forms for side road maintenance, and information on where to submit them, are available at the Park.

If you are interested in running for a Cinosam Board or Officer position please submit your notice to Heather Caulley, or any other board member, by the July 4th weekend.

Call to Order and roll call of board members – confirm quorum (7 of 13)
President: Tim Vescio Vice President: Mark McDonald
Secretary: Heather Thompson Treasurer: Liz Becher
John Klauck Kathy Becker
Marc Kmecik Ed Koehler
Kelly Spratt Mary Jo Ohlin
Tricia Kane Blair McKibbon
Tom Froyum

Board Meeting – Action item
• May 7, 2022 Board Meeting minutes – reading and approval

Treasurer
• Action Items
o 2022 Operating Budget YTD

New Business
• Association management software vendor
• Election Planning – start early
o Upcoming Board Member seat vacancies –
• Three Board positions: Marc, Tom, and Ed’s terms expire this year
• Four Officer Positions
o Public solicitation of candidates should be posted by the first Sunday of June
(June 5th, 2022)
o Notification to Board no later than July 5th
o Marc, Tom, Ed, Sylvie Letts and Ken Kunze have declared their intent to run for a Board position
o Tim, Liz and Heather will run for President, Treasurer and Secretary, respectively
• Confirmation of Annual Nonprofit filing with State/Crow Wing County
• Paine Ave Road maintenance – scheduled for mid-June (Tricia)

Committee reports
• Boat Committee
• Parks/Maintenance
o Beach restoration project
• Volunteer List

Old Business
• Research need for, and prices of, an umbrella policy for liability insurance – is this still pending?

Next Meeting July 2nd, 2022
• 2022 Meeting Dates
 August 6 Annual Meeting
 September 3
• 2022 Celebration Dates
 July 4 (Monday)
 Oktoberfest TBD

Adjournment